If you are concerned about your preschool age child's development and are interested in an evaluation, one option is a written referral to the local NYC Department of Committee on Preschool Special Education (CPSE) to request an evaluation to determine if your child is eligible for preschool special education services. This evaluation, and any recommended preschool special education services, will be provided at no cost to you. You may write the letter yourself or a professional (i.e., a pediatrician, therapist or social worker, etc.) who is familiar with your child may help you with the referral. The Early Childhood Direction Center (ECDC) can also assist you with the referral process (a list of the New York City ECDCs is located on page 4). The CPSE Administrator (a NYC Department of Education employee) will then send you a packet of information which includes an explanation of your due process rights, a medical form, a consent for evaluation form and a list of the New York State Education Department (SED) approved preschool special education evaluation sites. When you receive the packet, you should immediately select and contact an evaluation site. If you need assistance choosing an evaluation site, you may contact the CPSE Administrator or the ECDC in your borough.
Children who turn three between January 1st and June 30th are first age eligible for preschool special education services on January 2nd of the year they turn three. Children who turn three between July 1st and December 31st are first age eligible for preschool special education services on July 1st of the year they turn three.
Federal and New York State law guarantee that parents of children who are receiving or being evaluated for special education services have legal rights. These due process rights are included in the packet of information from the CPSE Administrator. They will be explained to you in more detail before you sign consent to have your child evaluated for the first time. Do not sign the consent form before your first in-person meeting with the evaluation site. If you have any questions about your rights, you can ask the evaluation site staff member who is explaining the system to you, the CPSE Administrator or the ECDC in your borough.
Unless their rights have been terminated, surrendered, or limited, a child's birth or adoptive parents have sole authority to make special education decisions for their child. When a child is in foster care and the child's birth parents cannot be located after reasonable efforts, the CPSE administrator must appoint a surrogate parent for the child. If this is the case, the child's foster parent can serve as his or her surrogate parent. When the birth parents' rights have been terminated, surrendered, or limited, the child's foster parent can sign consent for the child. If questions arise about who can sign consent for a child in foster care, the CPSE administrator and preschool special education evaluation site should contact the child's foster care agency case worker to determine the status of the parent's rights.
As a parent, it is your responsibility to select an evaluation site from the list in the packet and promptly call to schedule an appointment with the site you choose. The consent for evaluation form must be brought with you to your first meeting at the evaluation site. After your due process rights have been explained to you, if you wish to have your child evaluated, you must sign the consent form. In some instances the CPSE Administrator may be the person to obtain written consent from you. You may withdraw your consent for evaluation, in writing, at any point during the evaluation process, before the Individualized Education Plan (IEP) is developed. During your first meeting with the evaluation site representative, you will be asked questions to determine if your child's evaluation needs to be conducted in a language(s) other than English.
Your child's evaluation will consist of a social history interview with you, a psychological evaluation and a physical examination (in most instances you will be given a form to be filled out by your child's pediatrician). Other evaluations may be performed, if needed, to determine if your child has an educational disability. Examples of additional evaluations include, but are not limited to, speech, occupational or physical therapy evaluations. If your child's behavior interferes with learning, you may request a Functional Behavioral Assessment (FBA). You may also submit any other evaluations of your child. In addition, an observation of your child by a member of the evaluation team will occur. Once they are completed, the evaluations will be forwarded by the evaluation site to the CPSE Administrator.
The CPSE Administrator will then review the material and schedule a CPSE meeting to develop an Individualized Education Plan (IEP). Prior to the CPSE meeting, the evaluation site may review with you the results of the evaluations. The CPSE Administrator will mail to you a summary of the evaluations, in your dominant language, and notification of the date and time of your child's CPSE meeting. You have the right to receive a copy of the complete evaluations prior to the CPSE meeting. If you wish to have copies of the entire evaluations, you must request them in writing from the CPSE Administrator. If you want to participate in the meeting, but are not able to attend on the scheduled date and/or time, you must inform the CPSE Administrator of your desire to attend the meeting and request to have the meeting rescheduled. Otherwise, the meeting may take place without you. The meeting is required to take place within 60 calendar days from the date you signed the consent to evaluate form.
At the CPSE meeting it will be determined, based on the results of the evaluation, what, if any, services your child is eligible to receive. Present at this meeting with you are the required members of the CPSE team: a general education teacher, a special education teacher or related service provider, the CPSE Administrator and a professional who can interpret the instructional implications of the evaluation results. A CPSE Parent Member (the parent of another child who is receiving special education services) can also attend the meeting if you, or another member of the CPSE, request their attendance in writing 72 hours prior to the meeting. If you wish, you may bring other individuals with you (i.e., a friend, a family member, a representative of the evaluation site, an advocate, a physician, etc.) to the meeting. If your child currently receives early intervention services, you may request in writing to the CPSE that your child's service coordinator attend the meeting.
The evaluations will be reviewed to determine if your child meets the eligibility criteria that have been established by the New York State Education Department. If your child does not meet the eligibility criteria, an IEP will not be developed. If you disagree with the eligibility determination, you may make a request in writing to the CPSE Administrator for an additional evaluation/s. If your child is deemed eligible to receive preschool special education services s/he will be classified as a Preschool Child with a Disability and an IEP will be developed. The IEP will include short and long term goals and objectives, recommended preschool special education services and adaptive equipment (if needed). If transportation is needed, including any special transportation requirements, it must be documented on the IEP.
The meeting will include a discussion about how your child's needs can be met in the least restrictive environment (LRE). A recommendation will be made for preschool special education services based on the SED's approved service models that are described below. If your child is recommended to receive related services (RS) and/or special education itinerant teacher services (SEIT), and you want your child to attend an early childhood education program (i.e., childcare, Head Start, Universal Pre-kindergarten or nursery school, etc.), it is your responsibility to locate, enroll and pay for (if there is a fee) the early childhood program. The recommended related services and/or special education itinerant teacher services will be provided at no cost to you. At the meeting, a discussion will occur about whether your child requires services for either a ten or twelve month school calendar. In addition, as part of this meeting, the Child Outcome Survey form (which includes information on your child's development) will be reviewed with you.
The level of service that appropriately meets your child's special education needs will be discussed during the IEP meeting. Following is a brief description of the options that are currently available in New York State; they are listed in order of what is considered the least restrictive to the most restrictive environments:
Related Services (RS) are services provided by an appropriately certified or licensed professional. Examples include, but are not limited to, speech therapy (ST), physical therapy (PT), occupational therapy (OT), audiology, counseling services, parent counseling and education, school social work, vision education services and hearing education services. If two or more related services are recommended, the CPSE Administrator will designate one of the related service providers as the coordinator.
Special Education Itinerant Teacher (SEIT) services are provided by a certified special education teacher who travels to your child to provide services. The SEIT is an employee of an SED approved preschool special education program. If SEIT services and one or more related services are recommended, the SEIT serves as the coordinator of all the services. SEIT services must be provided at least two hours per week.
Related Services and SEIT may be provided at a location including, but not limited to, an approved or licensed pre-kindergarten, Head Start program, childcare location, therapist's office or your home.
Special Class in an Integrated Setting (SCIS) is provided by an SED approved preschool special education program and includes both children with and without disabilities. The classroom staff includes at least one special education teacher and one paraprofessional; other early childhood education teachers and paraprofessionals may also work in the classroom. Each child in this type of program receives services for a minimum of 2 1/2 hours per day. Children approved for a special class in an integrated setting may also receive related services as part of their program.
Special Class (SC) is provided by an SED approved preschool special education program. All the children in this type of class are classified as preschool children with disabilities. Each child in this type of program receives services for at least 2 1/2 hours per day. Children approved for a special class may also receive related services as part of their program.
Residential Program is a special education program that is provided for a minimum of five hours per day, five days a week by an SED approved preschool special education program within a residential twenty-four hour a day setting. Children approved for a residential program may also receive related services. Placement in a residential program must be approved by the New York State Commissioner of Education.
At the CPSE meeting, you will be asked to sign an attendance form and if you agree with the recommendations, you will be asked to sign the consent for services form. The CPSE Administrator can then authorize the preschool special education services to begin no later than 30 school days from the day the IEP is developed. This must also be within 60 school days from when you signed the consent to evaluate form. If the CPSE develops a recommendation for special education services (special class, special class in an integrated setting or SEIT) and those services are not available, the CPSE can offer partial service options until the recommended services become available. If you did not attend the CPSE meeting, the consent for services form will be sent to you by mail. Services may not begin without your written consent.
If you do not agree with the recommendations and you cannot resolve the issue at the CPSE meeting you may request, in writing, mediation and/or an impartial hearing. An impartial hearing, in contrast to mediation, is a more formal and legally binding process. If you need additional information on mediation and the impartial hearing process you may contact the CPSE Administrator, the Early Childhood Direction Center in your borough, or one of the organizations listed on the following page.
If you have any questions about Preschool Special Education Services, or about services for your child, please contact the Early Childhood Direction Center in the borough where you reside. (locations)
The Early Childhood Direction Centers (ECDC), funded by the New York State Education Department, provide free confidential information, referral and support for families and professionals about services for young children with suspected or diagnosed developmental delays or disabilities. In New York City there is an Early Childhood Direction Center in each borough.